Your operations shouldn’t run on spreadsheets or legacy software.
Rotas, sign-on and walkarounds scattered across spreadsheets, paper and WhatsApp. Private hire quoted in one place and billed in another. Timetables re-keyed for every channel. RouteStra ends the patchwork - one platform built for UK bus and coach operators.Every operator gets every module. No tiers, no add-ons, no per-tool fees - just pay per user.Plus: |
Tell us about your operation - we'll send your price within 24 hours. The whole platform, one per-user rate.
Met us at an event?
If we handed you a code at the NEC Bus & Coach Expo or another industry meet, drop it on the quote form for an extended trial period on top of the standard 30 days.
One platform for the whole operation
Rotas, sign-on, walkarounds, leave, incidents, private-hire bookings, timetables, the workshop, compliance - most operators run each on its own spreadsheet, app or paper form. RouteStra replaces the whole patchwork.
- Automated scheduling and rotas
- Digital walkaround checks
- Leave requests with approval workflow
- Integrated incident reporting
- Real-time driver sign-on
- Automated scheduling and rotas
- Digital walkaround checks
- Leave requests with approval workflow
- Integrated incident reporting
- Real-time driver sign-on
One platform. Two revenue worlds.
Operations, engineering and compliance underpin every operator. On top, choose your world - private-hire jobs, registered-route timetables, or both. Each module stands on its own; turn others on as you grow.
Coach hire, bus services, or both.
Private hire and registered bus services are two different jobs - quote-to-invoice on one side, timetable publishing on the other. RouteStra does each one properly. The rare part: it does both at once, off one driver pool and one compliance record.
Quote, dispatch, invoice - from one record
An enquiry becomes a quote, the quote becomes a job sheet, the job sheet becomes an invoice - without re-keying it three times. Customers approve, track and pay through a portal that carries your livery, not ours.
See private hire & jobs- Enquiry → quote → dispatch → invoice on one shared record
- Customer portal - approve the quote, track the booking, download the invoice, no login
- Plan and price the route on the map: deadhead miles, hours, vehicle class, peak / off-peak
- Native Xero / QuickBooks / Sage sync - invoice out, paid status back
Author your timetables once. Publish everywhere.
Build trip patterns and a service calendar once, and the same source feeds passengers, drivers and the journey planners. A disruption or a half-term variation goes out everywhere in one push.
See timetables- Trip patterns with a calendar that knows weekends and school terms
- One source feeds your website, the driver portal and passenger journey planners
- Disruptions and diversions written once, pushed to every channel
- Audit log on every edit - ready when the regulator asks who changed the 0732
Most operators run two businesses at once
Contract or route work pays the depot; private hire pays the weekend. RouteStra runs both off one driver pool, one fleet and one compliance record - so a coach booking can't quietly break Monday's school run, and you stop paying for two systems that don't talk.
See how running both works- One driver pool - hours and rest validated across service and private-hire work
- One fleet, one workshop queue, one compliance record
- Assigning a private-hire job warns before it breaks a service rota
- One login, one bill - both included, billed per user, instead of two systems that don't talk
Same platform. Different operators.
A duty manager at a single-depot operator and a network planner at a multi-depot one need different things from their software. RouteStra reshapes around both - same product, same login, same modules; the experience tightens or expands to fit.
One depot, one rota, one source of truth
Build the week, publish so every driver can see their shifts from any browser, run the day from the team-operations board. When the 7am call-in lands, RouteStra suggests replacements ranked by who's available, who's nearest and who isn't already over their hours.
- One ops manager, full visibility
- Sign-on, leave and incidents in one place
- Walkaround defects auto-route to the workshop
- Payroll-ready hours at the end of the week
Each depot owns its own - head office sees them all
Permissions are per-depot - a Manchester planner can't accidentally publish into Leeds. Org-level settings (working-hours rules, leave entitlements, depot rules) cascade so every depot stays on the same page without anyone re-keying.
- Per-depot data scoping with audit trail
- Org-level settings cascade automatically
- Roll-up reporting at any scope
- Drivers move between depots cleanly
Public service and private hire share the same drivers
The duty builder shows you whether assigning a driver to Saturday's coach trip would break Monday's school-run rota - before you commit. Private-hire jobs land in the same record customers see; the rota and the dispatch board agree without anyone re-keying.
- Quote-to-cash for private hire built in
- Shared driver pool with hours validated across both
- Customer-facing portal for quote acceptance, booking status, and invoices
- Xero / QuickBooks / Sage invoice + payment sync on the same job record
Everything in one place
Scheduling, compliance, employee portal, walkaround checks, leave, incidents, sign-on, and permissions-plus dashboards, reports, and alerts. One platform, built with bus and coach operators.
Build a rota in minutes
Add your drivers
Import or add each driver to the schedule. Their availability, contract hours, and licence details come along automatically.
Drag shifts into place
Drop shift patterns onto the grid. RouteStra lets you know what vehicle and person is able to do that shift.
Compliance validates live
Working-time rules are checked in real time. Conflicts highlight instantly so you can fix before publishing.
One click to publish
Hit publish and the finalised rota is locked. No more version confusion or last-minute spreadsheet edits.
Drivers see it instantly
Every driver sees it from their dashboard. Check-in and leave are all in-app.
One compliance record, whether the driver's on a service or a charter
Working Time and drivers'-hours rules are checked as you build rotas - and the same checks run when you assign a private-hire charter, so a coach booking can't quietly push a driver over their limit. Walkarounds are digitised with photo evidence; incidents are tracked and auditable. One audit trail across your registered services and your charter work - everything your traffic commissioner needs, in one place.
Why not legacy tools?
See how RouteStra compares to the patchwork of tools most operators are stuck with.
| Legacy tools | RouteStra | |
|---|---|---|
| Setup time | Weeks to months | 15 minutes |
| Compliance | Manual checking | Automatic validation |
| Leave management | WhatsApp/phone calls | Self-service portal |
| Walkaround checks | Paper forms | Digital with photos |
| Cost | Multiple subscriptions | One subscription |
The RouteStra difference
Built to save you time, money, and hassle.
Publish once. Found everywhere passengers look.
Author your registered-route timetables in RouteStra and they flow out to every place a passenger checks a time - without re-keying a single departure.
- Journey planners - Google Maps, Citymapper and the apps passengers already use
- The national feeds, your own website and the driver portal
- One source of truth - edit a trip once and every channel updates
The questions operators ask first
More on the product page - but if you've got a different question, the contact form is one click away.
No. Most operators come to us from another fleet or rota system (or a mix of one of those plus spreadsheets, paper diaries and shared inboxes). Send us your data however you've got it - an export from your current platform, an Excel file, even a printed report - and we'll handle the migration with you. Day one of RouteStra has your real drivers, vehicles, depots and routes loaded; nothing's a blank slate.
Ready to simplify your scheduling?
Tell us about your fleet and we'll come back with a tailored quote. We'll help you migrate your data and walk your team through every module you turn on.
We're with you before, during, and after setup - our team is here to help every step of the way.