Every document, filed where you'd look for it.
Licences, CPC cards, DBS checks, insurance certificates, MOT paperwork, contracts. One place that knows which driver or vehicle a document belongs to - and tells you before it expires.
Filed against the thing it belongs to.
Documents attach to people and vehicles
A driver's CPC card belongs to the driver, not to a shared drive nobody maintains. Open a person and their documents are there; open a vehicle and its documents are there. When someone leaves or a vehicle goes off fleet, their paperwork goes with them rather than lingering in a folder called 'Scans (new)'.
Expiry dates that flag themselves
Give a document an expiry date and RouteStra tracks it. Expired items are flagged on sight, so a lapsed licence or an out-of-date insurance certificate is visible in the system rather than discovered during an audit.
Permissions per folder, not per drive
Folders can be shared with specific people, roles or depots. A Manchester manager sees Manchester's folders; the workshop sees Engineering's. HR paperwork stays with the people who should see it - without maintaining a parallel permissions scheme in someone else's cloud storage.
However you go looking for it.
Library
The general folder store, scoped by area - Management or Engineering - with folders you define and share.
People
Documents keyed to an employee: contracts, licences, CPC, DBS, right-to-work, training certificates.
Fleet
The same store pinned to a vehicle, so MOT certificates, insurance and service records sit against the bus itself.
Groups
Pinned to a role or a depot, for the paperwork a whole team needs rather than one individual.
Everything in the Document Hub.
Storage
- Folders & categories
- Area scoping
- Upload from anywhere
- Version replacement
- Notes per document
Linked records
- Person documents
- Vehicle documents
- Role & depot folders
- Organisation-wide docs
Control
- Per-folder permissions
- Share with people or roles
- Expiry dates tracked
- Expired flagged on sight
Day to day
- Live updates as others upload
- Change notifications
- Search & filter
- Full audit trail
Common questions
No - the difference is that documents are linked to records in the platform. A CPC card is attached to a driver who also has shifts, sign-ons and a leave balance; an MOT certificate is attached to a vehicle that also has defects and a service schedule. Generic cloud storage can hold the file, but it doesn't know whose it is or when it lapses.
Other parts of the platform
Ready to simplify your scheduling?
Tell us about your fleet and we'll come back with a tailored quote. We'll help you migrate your data and walk your team through every module you turn on.
We're with you before, during, and after setup - our team is here to help every step of the way.