Quote, dispatch, invoice. From one record.
Stop reconciling between a booking sheet, a dispatch board and your accounting software. Every job - quoted, varied, completed, paid - is the same record everyone reads from, including the customer.
Quote-to-cash without re-keying.
A customer portal that closes the loop
When a quote goes out the customer gets a link. They approve it, see the assigned driver and vehicle once dispatched, and download the invoice - all from one URL, no login required.
Plan and price the route before you commit
Drop the pickup, drops and waypoints onto the map. RouteStra costs the journey using your pricing template (deadhead miles, driver hours, vehicle class, peak / off-peak). The number on the quote matches the number you bill.
Invoice, chase and reconcile in one place
Invoices generate inside RouteStra and sync straight into Xero, QuickBooks or Sage over OAuth - line items, customer record, VAT codes and dates all preserved. Alongside them sits the money view an operator actually needs: what you've recognised versus deferred, what's outstanding by age bracket, and which customers owe you what.
One record, end to end.
Customer enquires
Via your online booking page, your website, or the phone. Lands as an enquiry in your queue.
Plan and price
Drop the pickup and drop-offs on the map. Pricing template handles the rest.
Send the quote
Customer gets a link. Approves online. No PDF tennis.
Dispatch + run
Driver and vehicle assigned; Operations module sees the commitment.
Invoice + reconcile
Invoice raised in RouteStra and synced to Xero, QuickBooks or Sage. Paid status pushes back automatically.
Three private-hire workflows.
Recurring contract with predictable pickups. Set the schedule pattern once; RouteStra generates each occurrence's job record automatically. Variations (term-time gaps, half-day Friday) are first-class.
Every Jobs module.
Enquiry & quote
- Job pipeline board
- Saved drafts
- Journey builder with map
- Pricing templates
- Cost breakdown
- Cancellation policy
Dispatch
- Driver & vehicle suggestions
- Availability and conflict checks
- Compliance status on assignment
- Multi-vehicle convoy jobs
- Return legs
- Subcontracting
Customers
- Customer records & notes
- Vehicle preferences
- Customer portal
- Hosted booking page
- Recurring job series
- Calendar feed
Money
- Invoices & templates
- Deposits and balances
- Xero / QuickBooks / Sage sync
- Contracts & automated billing
- Aged debtors
- Payment chase log
- Revenue recognition
- Per-job-type VAT treatment
Common questions
Xero, QuickBooks Online and Sage Business Cloud Accounting, all three via native OAuth integrations - invoices, customer / contact records and payment status sync both ways automatically. VAT codes and nominal accounts are mapped per job type so reconciliation never needs a manual touch.
Other parts of the platform
Ready to simplify your scheduling?
Tell us about your fleet and we'll come back with a tailored quote. We'll help you migrate your data and walk your team through every module you turn on.
We're with you before, during, and after setup - our team is here to help every step of the way.