The office
The operations team's control room: the command centre, scheduling, jobs, timetables and compliance in one place.
See operationsThe platform
Run every part of your operation from one platform.
Scheduling, timetabling, private hire, compliance, payroll and everything in between. Every module shares one record, so a change made in one place shows up everywhere it matters, on a single login and a single bill.
- 30+ modules
- 7 connected areas
- One login, one bill
- Every module included
RouteStra
One platform, three portals
Three ways in, one shared record.
The office, the workshop and the driver each get a portal built for their job, running on the same data. A walkaround defect, a sign-on or a rota change shows up everywhere it matters, on one login and one bill.
The workshop
The engineering portal: the defect queue, fleet health, work orders and MOT and tax pulled from GOV.UK.
See the engineering portalThe driver
Every employee's own portal, not just drivers: shifts, leave and documents on any phone, plus sign-on and walkaround checks for drivers.
See the driver portal The whole platform at a glance
30+ modules, one operation.
Every area of a bus or coach operation, connected by one shared record. Skim the lot below, then jump straight into any module.
DashboardWhat needs your attention, the moment you log inCommand CentreThe live control room for the running dayRoutesMap your network and cut the empty milesShiftsWho is working what, at a glanceSchedulesBuild the week, catch the breaks before you publishJobs & private hireEnquiry to invoice on one record
ComplianceNothing lapses without you knowingIncidents & SafetyYour safety management system, in one placeSign On/Off RecordThe audit-grade attendance recordDocuments & OnboardingOne home for every documentKnowledge BaseYour procedures, written down and findableLeave ManagementAbsence that respects the rotaShift Swap HubDrivers self-serve, managers stay in control
01Operations6 modules
The running day as it happens: the board you open each morning, the routes you run and the shifts and jobs behind them.
Dashboard
What needs your attention, the moment you log in
Today's drivers on duty, unassigned shifts, spare vehicles and route-by-route coverage on one screen, each tile a click away from the screen that fixes the gap.
Dashboard
Command Centre
The live control room for the running day
A real-time board of who is on duty, coverage gaps, walkaround checks awaiting review and vehicles needing a decision, with replacement-driver suggestions the moment someone drops out.
Routes
Map your network and cut the empty miles
Draw and manage routes, stops and diversions on the map, then use the analysis suite to find dead mileage, compare routes and see coverage, turning unproductive miles into real savings.
Shifts
Who is working what, at a glance
A clear read-only view of shifts by driver and by route, so anyone can answer "who is on that bus today?" without opening a spreadsheet.
Schedules
Build the week, catch the breaks before you publish
Assign drivers and vehicles on a drag-and-drop weekly grid with auto-assignment, live working-time and driving-hours checks, and leave-conflict warnings surfaced as you edit, not after an audit.
Jobs & private hire
Enquiry to invoice on one record
A private-hire pipeline that turns an enquiry into a quote, a job sheet and an invoice without re-keying, with customers, contracts, pricing templates and an accounting handoff built in.
02Service planning5 modules
Turn a registered timetable into workable duties, repeating rosters and running boards, then keep the commercial side in order.
Timetabling
Author registered services once, publish everywhere
Build service calendars and trip patterns, import from CSV, and publish a GTFS feed and a hosted public timetable, so passengers, drivers and journey planners all read from one source.
Timetabling
Service Duties
Cut a timetable into workable duties
Stitch trips into a driver's full working day with a duty builder, templates and bulk publishing, the deep step between a timetable and a rota.
Rosters
The repeating pattern behind the week
A spreadsheet-grade rota grid where hours, cost and every compliance rule are computed live as you edit, replacing the fragile master spreadsheet that only one person understands.
Bus Boards
One vehicle's whole day on a single line
Running boards that draw each bus across one shared time axis, showing which driver has it, the trips it works and any uncovered stretches, the one view that makes a mid-day handover legible.
Commercial
Registration, public timetables and disruptions
The commercial and regulatory surface: traffic-commissioner registration status, your hosted public timetable, live disruptions and a full activity audit log.
03Resources4 modules
The people and vehicles behind every duty, with the records and the workshop that keep them on the road.
Drivers
The record for your driving pool
A driver directory with per-driver detail, bulk CSV upload and invite-based onboarding, plus archived and deleted tabs so nothing is lost.
Drivers
Fleet
Every vehicle, its condition and its paperwork
A vehicle register with documents, health and damage tracking, walkaround history and capacity forecasting, so the state of the fleet is never a mystery.
Depots
Depot-scoped operations, done properly
Manage depots with geocoded addresses, geofence radius for sign-on, capacity and per-depot managers and resources, so multi-depot operators keep everything in its place.
People
Everyone who is not behind the wheel
A staff directory for employees, roles, departments and depots with invitations and bulk import, the HR-adjacent record for the whole organisation.
04Finance3 modules
From rostered hours to job invoices, the money side stays reconciled with the operation rather than re-keyed after it.
Payroll
Rostered hours straight to a payroll export
Preview and export staff hours, leave and bank holidays for a pay period, with pay multipliers, a working-time night cap and a pay audit trail, no re-keying from the rota.
Payroll
Accounting
Job invoices, straight into your ledger
An accounting dashboard that auto-syncs invoices to Xero, QuickBooks or Sage, closing the loop from a private-hire booking to the books.
Billing
Your RouteStra subscription, in the open
Manage your own subscription, seats and usage, payment method and invoice history, with no hidden per-module fees to reconcile.
05Records & compliance7 modules
Evidence you can produce on demand: expiries, incidents, attendance, documents and the leave and swaps behind the rota.
Compliance
Nothing lapses without you knowing
A red, amber, green board of every upcoming expiry, MOT, PSV, insurance, tax, vehicle documents and driver licences, driven by the same collector that sends your daily digest so screen and email never drift.
Compliance
Incidents & Safety
Your safety management system, in one place
An incident register, vehicle damage log, walkaround checks, risk assessments and safety analytics, the evidence you need for audits and O-licence obligations.
Sign On/Off Record
The audit-grade attendance record
A retrospective, depot-scoped record of who signed on, who was late and who was covered over any date range, distinct from the live board and ready for HR.
Documents & Onboarding
One home for every document
A shared library plus people, fleet and group documents, and new-starter onboarding packs that collect a driver's documents and forms before day one. One operations-aware store instead of scattered drives.
Knowledge Base
Your procedures, written down and findable
Internal articles and standard operating procedures with categories, an editor and draft, published and archived states, so company know-how lives somewhere everyone can reach.
Leave Management
Absence that respects the rota
Leave requests with approvals, a calendar, conflict detection against the roster, blocks, public holidays and an audit trail, end to end.
Shift Swap Hub
Drivers self-serve, managers stay in control
A real-time approver queue for driver shift swaps, with per-population rules, approval modes, analytics and an audit trail, less admin for the office, a clean record for the audit.
06Insights2 modules
See the whole operation in numbers, and track the ad-hoc work that sits outside the rota.
Reports & Insights
All your reporting in one place
A hub of operational and financial dashboards plus a report builder to pick a dataset, build a view and deep-link it, one place instead of five exports.
Reports & Insights
Task Board
The ad-hoc work the rota does not cover
A kanban of management tasks with board, list and analytics views, task types and assignees, so nothing that falls outside the rota falls through the cracks.
07Admin3 modules
Configure how your operation behaves and connect it to the systems you already run.
Organisation
Members, the org chart and feature toggles
Manage members, drivers and staff, view the org chart and switch modules on or off per organisation, the tenant-level control over who can do what.
Organisation
Management
How your operation behaves, configured
System configuration for scheduling rules, the forecast window, notifications and other org-wide settings, the control panel for the engine underneath.
Connects with
- Xero
- QuickBooks
- Sage
- Stripe
- Wheely-Safe
Integrations
Connect the systems you already use
One door for the tools you already run, each connection managed with its own entitlement, so RouteStra fits your stack rather than replacing all of it.
Every module, one platform
See the whole platform on your own fleet.
Tell us about your operation and we will set up a live demo on your own fleet, or open the interactive demo and explore every module for yourself.
- 30-day free trial
- Bulk CSV import
- UK-based team